Complaint Handling and Dispute Resolution Policy
How to make a complaint
At Lewis we aim to make it easy for you to bring any problems or complaints to our attention. We recommend that you first raise your issue with the agent, representative or property manager who is handling your business. If you are not satisfied with the outcome, you can escalate your concerns to us by:
- Email: firstname.lastname@example.org
- Post: Lewis Realty Pty Ltd – 289 – 291 Sydney Road, Coburg Vic 3058
- Email: email@example.com
- Post: Lewis Asset Management – 283 – 285 Sydney Road, Coburg Vic 3058
Please provide details of your complaint, including the outcome you would like, where applicable. If you need help to describe or send your complaint, or if you would like to discuss your concerns informally first, please contact us.
How we will handle your complaint
Your complaint will be reviewed by our Director, who is responsible for working with you and the relevant member of our team, to ensure that the issues you raise are fully examined and that your complaint is handled in accordance with this process.
We will always try to give you a fair opportunity to explain your concerns. You should make your initial complaint as clear as possible. Sometimes it may be beneficial to arrange a meeting with you to try to find a satisfactory solution.
How long will it take?
We will try to resolve your complaint as soon as possible. However, how long this takes will depend on the nature and complexity of the issues you have raised.
What action will we take in response to your complaint?
We will always try to match our response to the nature of your complaint and your desired outcome, but this may not always be possible. There will be an element of assessment needed to determine the appropriate action.
Some of the things we might do include:
- Take steps to rectify the problem or issue you have raised
- Provide you with additional information or advice so you can understand what happened or how we have dealt with it
- Take steps to change our policies or procedures if your complaint identifies a problem in the way we are doing things
What if you’re still unhappy?
Sometimes it will not be possible to resolve a complaint to everyone’s satisfaction, and you might want to escalate the matter further. Details of the relevant authority in Victoria are set out below:
Escalations are handled by the Estate Agents Resolution Service (EARS) at Consumer Affairs Victoria. EARS can deal with enquiries and complaints about real estate agents and offers information, advice and dispute resolution services on real estate issues.
Telephone 1300 73 70 30